WSCA Conference | Exhibitor Information

Exhibitor Information

Location

Doubletree by Hilton Seattle Airport
8740 International Blvd
Seattle, WA 98188

Exhibit Details

Each exhibit table includes one six foot table, two chairs, and access to wifi. Electricity is available for an additional fee and can be purchased at the time of registration. If you have already registered and would like to add electricity, contact Erin Woodell at erin@waschoolcounselor.org.

Exhibit Display Guidelines

Please limit your exhibit display to the area of your exhibit table. Tabletop displays are permitted. Freestanding floor banners are acceptable depending upon table location and space. Exhibitors are permitted to provide any type of literature, giveaways, raffle prizes, etc. Exhibitors may engage in any form of sales or promotions as long as it is not in conflict with the Exhibitor/Sponsor Conduct guidelines below.

Exhibitor/Sponsor Conduct

Sponsors and exhibitors must conduct business at their exhibit space only (unless sponsoring a meal function).
Sponsor and exhibitor activities must not interfere with counselor learning.
Sponsor and exhibitor activities must not impede another sponsor/exhibitor's ability to conduct business at their exhibit space.
Sponsor and exhibitor name badges may not be exchanged between individuals.
Sponsors and exhibitors will be served their included meals at their exhibit tables.
Sponsors and exhibitors are expected to adhere to the WSCA Conference Code of Conduct.

Shipping of Displays/Products

If you need to ship your display or materials directly to the hotel, please plan to have them arrive at the venue after March 1, 2026. The fee is $10 per parcel or $75 per pallet. This fee must be paid directly to the venue using the form linked below.

Shipping Form

Exhibit Setup

Due to our early start on Thursday, March 5, we highly recommend setting up on Wednesday if possible.

Wednesday, March 4, 2026
7am - 5pm

Thursday, March 5, 2026
6am to 7am

Exhibit Tear-Down

Friday, March 7, 2025
You are welcome to break down your exhibit starting at 1:30pm. Counselors will still be in sessions but may not come back to the exhibit hall.

Exhibit Hours

Wednesday, March 5 - OPTIONAL
This is during our pre-con which will have approximately 200 attendees who will be in four-hour long sessions, exhibiting during this time is optional but open if you want to attend.
8am to 4pm

Thursday, March 5, 2026
7am to 5pm

Friday, March 6, 2026
7am to 3pm

Attendance

We are expecting over 700 counselors to attend this year. Please plan your materials accordingly.

Exhibit Staff

WSCA will collect the names and email addresses of your exhibit staff in February 2026. All Exhibit Staff will be issued a name badge. No staff are permitted on-site without registration and a badge.

Table Assignments

Exhibit Hall Map
Click to Enlarge